Westerville Virtual Academy

WVA logo

Available for grades K-12
for the 2020-21 school year.

Registration is now CLOSED.


  • If you did not enroll your child in the Westerville Virtual Academy, they will receive their remote learning according to the district's 2020-21PreK-12 Remote Learning Plan.


We wanted to provide additional information to our families on the topics listed below as we approach the first day of school within the Westerville Virtual Academy (WVA) on September 1, 2020.  We realize there is a great deal of information contained within this communication, but wanted to ensure we shared all as each item is pertinent and timely ... and it comes within one email.  

Survey Completion (All) (please complete one per child)

To ensure that we are meeting identified needs, we ask that each parent take a very brief moment to complete an initial school-year survey by Thursday, August 13, 2020.  You can access the survey by CLICKING HERE.

Computer/Wi-Fi Hot Spot Pick-Up (if applicable)

All Westerville Schools will be distributing Chromebooks and Wi-Fi Hot Spots to WVA students requesting these devices starting the week of August 17, 2020.  Information will be sent to all families from their home school regarding pick-up procedures outlining the dates, locations, and times when this is scheduled to occur.  Note that if you have a current hot spot, you will want to return it for a new one as we have established a new contract with another carrier.

Food Services

Any parent who would like their child to receive breakfast/lunch from the district MUST complete the required opt-in form.  Please read all of the important details about meal pickups and complete the required form by clicking here.

School Supply Materials

Elementary - As previously shared in prior communication, besides students needing a Chromebook or comparable device, you can access school supply lists for students in grades KG-5 on the WVA district website or by clicking here.  Parents will find some non-household supplies that the district is currently looking at potentially acquiring as they may not be readily available in the home.

Middle School/High School - Besides students needing a Chromebook or comparable device, school supplies are minimal. Paper, pencils, and a calculator (note there is an online graphing calculator that many students find helpful - Desmos)

Calvert Print Materials Review/Order (optional - Elementary for those Interested)

We are awaiting receipt of a copy at each grade level of the Calvert Print Materials for those interested in purchasing to come in and examine in the near future prior to purchase. As previously shared, Calvert representatives have repeatedly informed us that the print resources are not needed, and that all content that children need can be readily accessed and is available within their platform.  Therefore, parents should neither feel obligated to purchase these print resources, nor should they feel they are short-changing their student(s) if they decide not to buy these items. The cost for parents wishing to purchase the Calvert print materials is $695 per grade level - there is no mark-up from the Westerville City Schools. 

Teacher Assignments / Course Schedules

We are pleased to share that, for the vast majority of WVA students, we have been able to assign teachers from their respective home school of attendance (including magnet schools).  We know this home-school connection was of great importance to our families. We also remain confident that there will be a strong connection between home and school in those few instances where students must be taught by a teacher from a school other than their home school.

Elementary - WVA elementary students and their parents will be able to access teacher assignments in PowerSchool no later than Thursday, August 20. Any questions pertaining to teacher placement should be directed to the building principal.

Middle School -  WVA middle school students and their parents will be able to access course schedules in PowerSchool. WVA student schedules will be posted no later than Thursday, August 20.  After a student's schedule is posted, any questions should be emailed directly to the school counselor. 

High School - WVA high school students and their parents will be able to access course schedules in PowerSchool. WVA student schedules will be posted no later than Tuesday, August 18.  After a student's schedule is posted, any questions should be emailed directly to the school counselor.   

Student Log-Ins / Parent Access to Progress Reports

Student Log-Ins to Calvert Learning Systems or Apex will be sent directly to the child's school district email account.  This will arrive no later than Thursday, August 27. Parents will also receive more detailed information on how they can stay informed of their child's progress by Monday, August 31.

Parent Orientation Sessions

We are arranging for interested parents to participate in a live session with Calvert (Grades KG-5) and Apex (Grades 9-12) representatives to help them become more knowledgeable in the curriculum, expectations to have for their child as it relates to work completion, and how to readily access and monitor their child's work/progress in the prescribed, self-paced, and self-directed academic program.  These dates are being finalized, and we will be sure and communicate them out by week's end.

For now, we thought to share the following relevant parent resources (to view, simply click on each one):

Initial Meet the Teacher (albeit Virtually)

Teachers will be scheduling initial virtual meetings with students (and their parents should they wish to join) for Tuesday, August 25 through Friday, August 28. Parents and students can anticipate receiving teacher communication establishing the date/time of the virtual meeting no later than Monday, August 24, 2020.


Should parents/students have WVA-related questions or need clarification, continue to email WVA@WCSOH.ORG.

As a district, we are aware that the COVID-19 pandemic may prompt some families to seek an alternative educational system. At the direction of the Westerville City School District Board of Education, we are pleased to offer the Westerville Virtual Academy (WVA) as a fully remote learning option for parents and students.


The academy features online learning platforms where students access and complete their courses, instead of working virtually on a frequent basis directly with a classroom teacher. Westerville teachers will remotely provide oversight in monitoring student progress, be available to answer questions, and grade student assessments.

As part of the academy, participating students will:

  • remain assigned to their home school of attendance for record-keeping and reporting purposes.
  • have the opportunity to opt-in for food services with meals distributed at designated locations.
  • be able to participate in extracurricular activities at their home school.  
  • earn a grade based on the completion and mastery of the content throughout the academic year. Progress grades will be communicated at the regularly scheduled grading periods.

Families who choose the academy will be committed to the virtual platform for at least the first semester of the 2020/2021 school year.

Attendance in an online school is as important as attendance in a traditional classroom. In order to be “in attendance,” a student must make adequate weekly progress. Just logging in is not enough. Students do not need to log-in at exact times every day.  It is recommended that students and parents mutually develop a regular time of day for school work completion. Weekly progress checks will be provided to the parent and participating student in the digital platform. 


In addition to Westerville teachers, school counselors and related service support staff (i.e. Gifted and English Language Learner facilitators/staff) from a student’s school will continue to provide guidance and direct support as needed. 

For students on IEPs, Intervention Specialists, related service staff, and case managers will work with them in order to provide specially designed instruction, as well as accommodations and modifications based on students' individual needs as determined by the IEP.  Students on 504s will be provided with accommodations and modifications in all school settings by all staff to support their progress in the general education curriculum.


Westerville Virtual Academy (WVA) students will use the online curricular resources (Calvert/ Edmentum for K-5 and Apex for 6-12) to show up for classes, share ideas and information with teachers, access content, read, write, research, ask and answer questions, work on projects, and complete quizzes and tests. Accessing Calvert/Edmentum (click here) or Apex (click here) is where and how you'll come to school every day. There is neither a school supply list nor school fees for WVA students.

Note: Courses listed in the Apex Course Catalogue are available to students in grades 6-12 students so long as the courses have also been offered in the Westerville City Schools traditional, face-to-face instructional program. Content on both learning platforms is aligned to Ohio’s Learning Standards. 

  • ELEMENTARY SCHOOL:  Elementary students will be enrolled in the 4 core courses (English, math, science and social studies) at the appropriate grade level.  In addition, they will have access to two electives as outlined in the following document.

A preview demonstration of the Calvert Learning K-5 Content - login.calvertlearning.com

* Usernames & Passwords below are CaSe SeNSiTiVe.

Username: StudentDemoEdmentum
Password: StudentDemoEdmentum 

Username: ParentDemoEdmentum
Password: ParentDemoEdmentum

  • MIDDLE SCHOOL:  Middle school (MS) students will be enrolled in the 4 core courses (English, math, science and social studies) at the appropriate grade level based on school counselor input. Students scheduled to take compacted classes in mathematics and social studies will be able to do so through Apex. Students are to choose two electives for enrollment - one per semester.  Students can take no more than a total of 1.0 elective courses, and earn high school (HS) credit in designated courses.  Click here for access to elective course descriptions.

  • HIGH SCHOOL: High school (HS) students will be scheduled in the courses requested through the traditional scheduling process with school counselor input.  Honors and AP classes are available in some courses.  A student’s WVA schedule will be aligned to their traditional schedule as closely as possible.  Where alignment is not available, a staff member will reach out to the student to determine other options.  Click here for access to course syllabi. 

College Credit Plus courses are also available to participating students.  


Thursday, July 23

  • Program Information and Online Registration Link E-Mailed to All WCS Parents/Guardians 
  • Program Information and Hard Copy of Registration Form Mailed to All Parents/Guardians (for those unable to complete online registration) 

Sunday, August 2 

  • Last Day for Parents to Register Child(ren) for Online Academy or Disenroll Previously-Registered Students 

August 17-31

  • Parent/Student Initial Virtual Meeting with Assigned Teacher

Tuesday, September 1

  • Start Date for Student Instruction K-12 


QUESTIONS - Email wva@wcsoh.org